Policies & Suggestions
Publish HR policies.
Collect employee suggestions.
Rich-text policy documents, employee self-service portal, suggestion submission, and admin approval workflow - built into your TaskEase ERP. No separate HR compliance tool needed.
Policy management that employees actually use
Replace email attachments and Google Drive folders with a structured, searchable policy portal.
Policy Categories
Organize policies into categories — HR, IT Security, Finance, Operations, Code of Conduct, and custom categories. Employees browse policies by category, making it easy to find what they need without HR intervention.
Rich-Text Policy Documents
Create and edit policy documents with a full rich-text editor — headings, bullet points, tables, bold text, and embedded images. Policies look professional and are easy to read, not like old Word documents emailed around.
Enable / Disable Toggle
Activate or deactivate any policy with a single toggle. Deactivated policies are hidden from employees immediately. This allows you to update policies during review without publishing incomplete drafts.
Employee Policy Browser
Employees have a self-service policy portal where they can browse all active policies by category, search by keyword, and read the full document. No more "email HR for the leave policy" requests.
Suggestion Submission
Employees can submit workplace suggestions, improvement ideas, or policy feedback directly through the module. Suggestions are categorized and tracked with a reference number — giving employees a formal voice.
Admin Approval Workflow
Every suggestion goes through a structured review — HR admins can approve, reject, or mark as under review with a response note. Employees see the status of their submissions in real time, building transparency and trust.
How it works
Create Policy Category
Set up policy categories that match your HR structure — leave policies, IT policies, code of conduct, etc. Categories appear in the employee policy browser as the top-level navigation.
Publish Policy Document
Write your policy using the rich-text editor, assign it to a category, and toggle it to active. The policy is immediately visible to all employees in the self-service portal — no emails or PDFs needed.
Employees Read & Suggest
Employees browse and read policies from their dashboard. When they have feedback or ideas, they submit a suggestion through the module. Admins review, respond, and close the loop — all tracked in the system.
TaskEase vs. the old way
| What you need | Old way | TaskEase |
|---|---|---|
| Policy distribution to employees | Email attachments or Google Drive links | ✓ Self-service policy portal built in |
| Policy version control | Manual file naming (v1, v2, final) | ✓ Enable/disable with change history |
| Employee suggestion collection | Suggestion box email or Google Form | ✓ Structured suggestion workflow with status |
| HR compliance documentation | SharePoint or separate HR portal | ✓ Integrated with your ERP — one login |
| Acknowledgement tracking | Reply-to-email confirmation | ✓ Policy read tracking per employee |
Frequently Asked Questions
Can we track which employees have read a specific policy?
Yes. Each policy can require a "read acknowledgement" — employees must click "I have read this policy" after reading. The admin can see a list of who has acknowledged each policy and send reminders to employees who have not yet read mandatory policies.
Can we have department-specific policies that other departments cannot see?
Yes. Policies can be scoped to specific departments or roles. An IT security policy for developers can be visible only to the engineering team, while a general code of conduct is visible to all. Access control is managed by the admin.
How does the suggestion feature work from the employee side?
Employees click "Submit Suggestion" in the Policies module, fill a short form with their suggestion title, category, and description, and submit. They receive a reference number and can check the status anytime — pending, under review, approved, or declined — with the admin's response.
Can we export our policy documents as PDF for audit purposes?
Yes. Any policy document can be exported as a formatted PDF with the policy title, category, version, last updated date, and content. This is useful for ISO audits, labor inspections, or onboarding documentation packs.
Modernize your HR policy management.
Stop emailing PDFs. Give employees a self-service policy portal built into the ERP they use every day.