Asset Management
Replace EZOfficeInventory.
Track every company asset.
Asset registry, employee assignment, QR scanning, maintenance records, and structured return workflows - built into your TaskEase ERP. No extra subscription.
Know where every asset is at all times
From purchase to disposal — the complete asset lifecycle managed inside your ERP.
Asset Registry
Maintain a complete registry of all company assets — laptops, phones, furniture, vehicles, and custom categories. Each asset record includes purchase date, cost, warranty expiry, serial number, and current status.
Multi-User Assignment
Assign assets to employees with start date and expected return date. Track the complete assignment history for every asset — who had it, when, and the condition at handover and return.
Maintenance Records
Log every maintenance event — servicing, repairs, upgrades, and inspections — against each asset record. Set maintenance schedules with reminder alerts so nothing is missed and audit trails are complete.
QR / Barcode Scan Log
Generate and print QR codes for any asset. Scan with a smartphone camera to instantly pull up the asset record, log a check-in/check-out, or mark a maintenance event — no typing required.
Vendor Tracking
Link each asset to its vendor with purchase order details, AMC contract dates, warranty terms, and support contact. Instantly know which vendor to call when an asset needs repair or replacement.
Return Workflows
Trigger a structured return workflow when an employee leaves or an asset needs to be reassigned. The workflow captures condition assessment, photo evidence, and approval — ensuring accountability at handover.
How it works
Add Asset to Registry
Enter asset details — name, category, serial number, purchase date, cost, vendor, and warranty. Upload purchase invoice and photos. The system generates a unique QR code for the asset automatically.
Assign to Employee
Select the asset and assign it to an employee with a handover date and condition note. The employee gets a notification and the asset status updates to "Assigned" in the registry — visible to all admins.
Track Maintenance & Returns
Log maintenance events when servicing occurs. When the employee leaves or the asset is transferred, trigger the return workflow — capturing condition, approval, and updating the registry status to "Available".
TaskEase vs. the old way
| What you need | Old way | TaskEase |
|---|---|---|
| Asset registry & tracking | EZOfficeInventory — Rs. 2,500/month | ✓ Built into TaskEase ERP |
| QR code scanning for assets | Separate mobile scanning app | ✓ QR generation and scanning built in |
| Employee asset assignment | Excel spreadsheets or HRMS addon | ✓ Assignment with condition tracking |
| Maintenance scheduling | Separate CMMS or reminder tools | ✓ Maintenance logs with alert reminders |
| Return workflow & audit | Email chains and manual forms | ✓ Structured return workflow with photos |
Frequently Asked Questions
Can we track non-IT assets like furniture and vehicles?
Yes. Asset categories are fully customizable — create categories for IT equipment, furniture, vehicles, machinery, or any asset type. Each category can have its own custom fields, depreciation method, and maintenance schedule template.
How does QR code scanning work for asset check-in/check-out?
Each asset gets a unique QR code that you can print and stick on the physical item. Any team member with the TaskEase mobile app or browser can scan the QR code with their phone camera to view the asset, log a maintenance event, or trigger a return — without needing to search the registry manually.
How does TaskEase compare to EZOfficeInventory for Indian companies?
EZOfficeInventory is a standalone asset tool with a separate login, subscription, and learning curve. TaskEase asset management is inside your existing ERP — your employee directory is already there, so assignments are instant. And your IT assets, attendance, projects, and accounts are all in one system.
Can we track asset depreciation for accounting purposes?
Basic depreciation tracking (SLM method) is included in the asset record with the purchase cost and expected useful life. The accumulated depreciation figure integrates with the accounts module for financial year reporting. Advanced depreciation schedules and WDV method are on the roadmap.
Ready to replace EZOfficeInventory?
Track your assets, assign to employees, and manage maintenance — all inside the ERP your team already uses.