Email-to-Task (AI)
Forward an email.
Get a tracked task — automatically.
Zero manual task entry. Your inbox becomes a task-creation engine that understands context, not just keywords — drafting, assigning, and tracking work the moment a request lands.
From inbox to tracked task — with no typing
Part of TaskEase's connected workspace: One Workspace. Every Workflow Connected.
AI Reads the Raw Email
Forward any work-request email to your dedicated task inbox. AI-powered parsing reads the message and pulls out exactly what needs to get done — no templates, no special formatting required.
Auto-Drafted Task Details
Title, description, priority, time estimate, and due date are all drafted automatically from the email content. What used to take five minutes of manual entry now happens the instant the email lands.
Smart Auto-Assignment
AI detects who the email is actually addressed to — "Hi Shivam, can you handle..." — and assigns the task to that person directly, so work lands with the right teammate without anyone routing it manually.
Thread-Reply Intelligence
Replies on an existing thread are intelligently classified — a genuinely new request, a follow-up comment, or just a "thanks" — and attached to the original task as notes instead of spawning duplicate, garbage tasks.
Works With Your Existing Inbox
No mailbox migration and no new email habits. Just forward or CC the dedicated task inbox from whatever email provider your team already uses, and the automation takes it from there.
Security-First, Full Audit Trail
Every processed email and the task it created is protected by TaskEase's role-based access control, with a complete audit trail of what was read, drafted, and assigned — and when.
How it works
One forward is all it takes — the rest happens on its own.
Forward or CC the Work Email
Spot a work request in your inbox? Forward it — or simply CC — your dedicated TaskEase task inbox. That single action is the only manual step in the entire workflow.
AI Reads It and Drafts the Task
Within moments, AI-powered parsing reads the email, understands the context, and drafts a clean task — title, description, priority, estimate, and due date — ready for review or instant action.
Task Appears Assigned and Ready to Track
The task lands in the right person's queue, fully prioritised and scheduled. Any future replies on that email thread are automatically tracked as follow-up notes — never as duplicate tasks.
TaskEase vs. manual email triage
Stop re-typing requests and chasing threads. Let AI turn emails into tracked work.
| What you need | Old way | TaskEase |
|---|---|---|
| Turning client emails into tasks | Manually re-typing requests into a tracker | ✓ AI drafts the task the moment you forward the email |
| Assigning the right person | Re-reading the email and routing it yourself | ✓ AI detects who it's addressed to and auto-assigns |
| Avoiding duplicate tasks from email replies | Every reply risks becoming a fresh, duplicate task | ✓ Thread-reply intelligence attaches replies as notes |
| Tracking follow-up conversations | Scrolling through scattered email threads | ✓ Follow-ups logged as notes directly on the task |
| Keeping a record of what was processed | No structured trail of email-to-task activity | ✓ Full audit trail with role-based access control |
Frequently Asked Questions
How does the AI know who to assign the task to?
The AI reads the body of the email and identifies who the request is actually addressed to — phrases like "Hi Shivam, could you take care of..." are enough for it to match the right teammate and assign the task directly to them.
What happens when someone replies to an email thread that already created a task?
TaskEase recognises it's the same conversation and classifies the reply — a genuinely new ask, a follow-up comment, or just an acknowledgement like "thanks". Follow-ups and comments are attached to the existing task as notes, so you get a running history without duplicate or garbage tasks cluttering your board.
Do I need to change my email provider?
No. There's no migration and no new habits to learn. You keep using whatever inbox you already have — just forward or CC the dedicated TaskEase task inbox on the emails that need to become tasks.
Is my email content kept secure and private?
Yes. Processed emails and the tasks they generate are protected by TaskEase's built-in role-based access control, so only the people who should see them can. Every step — from the original email to the drafted task — is recorded in a full audit trail, and nothing is ever shared with third parties.
Ready to stop re-typing emails into tasks?
Join Indian businesses turning every work email into a tracked, assigned task automatically — with one connected workspace behind it all.